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We work with schools, colleges and educational charities, from London grammar and independent schools to a Scottish science centre. RotaOne handles term-time patterns, cover and leave, and Musterd accounts for everyone on campus in an emergency.
Our education customers include Westminster School, Dulwich College and Beths Grammar School, along with East Park and Autism East Midlands, charities providing education and support for children, young people and autistic individuals and their families.
Schools and colleges plan around terms, timetables and safeguarding, with teaching and support staff on very different contracts. These are the challenges we see most.
After the Supreme Court’s Harpur Trust v Brazel ruling, part-year workers’ holiday accrues at 12.07% of hours worked for leave years from April 2024. Term-time support staff need it calculated correctly.
An unplanned absence means cover to arrange before the first lesson or session. Without a clear view of absence and who is free, cover costs rise and the same staff are asked again and again.
DfE guidance expects schools to plan for evacuation, invacuation and lockdown, with personal evacuation plans for anyone who needs help. Staff spread across buildings, fields and trips must be accounted for quickly.
Schools and colleges expecting 200 or more people come into scope, and DfE says early years, schools and further education stay in the standard tier even above 800. Universities follow the standard 800 threshold.
RotaOne plans rotas for support, catering, boarding and estates teams, tracks absence and leave for every contract type, and sends accurate hours to payroll. One app, one price, with every feature included.
Holiday allowances can be fixed, variable or zero-hours based, and staff can only request the leave they are entitled to, so term-time and casual staff are paid holiday correctly.
Staff report absence and request time off in the app, managers see it on the rota straight away, and unfilled shifts are visible to staff who can pick them up.
Automate regular shift patterns, set minimum staffing for key roles such as boarding or site staff, and record qualifications with expiry dates so training never quietly lapses.
RotaOne highlights patterns of illness and absence early, with total hours and costs, so you can support staff and plan budgets with real figures.
Annual Leave PlannerEasily configure, track and manage annual leave, no matter how complex your holiday policies.Learn moreAbsence ManagementRotaOne makes absence management flexible, simple and clear, whatever sort of absence you need to manage.Learn more
Shift PlanningManage your entire workforce with simple, flexible shift planning.Learn more
Staffing Levels & ComplianceMake sure the right staff, with the right skills, are in the right place at the right time.Learn moreCore HROnboarding, forms, documents, contact details and absence, together on one employee record.Learn more
Employee Self Service AppAn employee self-service app to improve workforce communications and build better teamwork.Learn more
Musterd shows who is on site, who is off site and who is missing from the moment the alarm goes. Staff run roll calls from their phones or tablets at each muster point, and every drill produces a report.
The Terrorism (Protection of Premises) Act 2025 has an implementation period of at least 24 months before enforcement. Musterd supports the evacuation, invacuation and communication procedures education settings will need.
Disabled personnel who need assistance are flagged during an evacuation, so the staff responsible for helping them know at once who still needs to be reached.
Interactive site maps and multi-site oversight cover classroom blocks, sports halls, boarding houses and separate campuses, with each muster point running its own team.
How organisations like yours run their workforce, and keep it safe, with Thinking Software.
EducationGlasgow Science Centre is one of Scotland's must-see visitor attractions - presenting concepts of science and technology in unique and inspiring ways.
Entertainment & LeisureSouthbank Centre is a world-famous, multi-venue arts centre in London, with a dynamic year-round festivals programme and an inclusive ethos.
Reduced admin workload and enhanced accuracy of staff timekeeping and attendance data
Health and Social CareThe Somerset Care Group are one of the major care providers in Southern England and one of the largest not-for-profit care companies in the UK.
Payroll processing reduced from several hours to less than 2 hours weekly
Hospitality & EventsWhether it’s for their prime locations, their unique style or their memorable individuality, the Malmaison & Hotel du Vin brands are well-known.
“Huge increase in payroll efficiency, from breaks right through to managing start and end times”
“We’ve been using Thinking Software for several years now, and it’s been a game-changer for our business.”
TinaHR Manager, Olympus GlobalRotaOne
Aerospace & DefenceLearn more
Charity & Not for ProfitLearn more
Construction & Facilities ManagementLearn more
Energy & UtilitiesLearn more
Entertainment & LeisureLearn more
Food & DrinkLearn more
Health & Social CareLearn more
Hospitality & EventsLearn more
Human Resources & StaffingLearn more
Investment & Financial ServicesLearn more
IT & TelecommunicationsLearn more
Legal & Professional ServicesLearn more
Manufacturing & PackagingLearn more
Pharmaceuticals & BiotechnologyLearn more
Public Sector & GovernmentLearn more
Retail & WholesaleLearn more
Security & Safety ServicesLearn more
Technology & EngineeringLearn more
Transport & LogisticsLearn more
Waste Management & EnvironmentLearn moreHosted on Microsoft Azure, certified to ISO 27001 and Cyber Essentials Plus, and registered with the Information Commissioner’s Office.
Join organisations using RotaOne to run time and attendance, rotas, absence, HR and payroll more effectively. In a live walkthrough, a product specialist shows you how the system supports day-to-day workforce management and fits the processes you already have.
A detailed walkthrough of the features that matter to your organisation.
See live attendance, rota updates and user actions as they happen.
Explore key reports, how the data is generated and how it’s exported.
Watch rules, alerts and scheduling logic take care of routine work.
Put your questions to a product specialist who knows the system inside out, and ask about costs. No obligation.
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