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Rota Planning ToolsShift Planning
Manage your entire workforce with simple, flexible shift planning.
RotaOne makes shift planning easy. Create ad-hoc shifts in seconds, or build complex rotating shift patterns in minutes. Make sure you have the right number of people, with the right qualifications and skills, in the right place at the right time.
Build teamwork and stop confusion by keeping employees up to date with the RotaOne employee app. Control your staffing costs with budget planning, and monitor all working and absence time in one place.
At a Glance
- Create ad-hoc shifts and regular shift patterns in seconds
- Set minimum staffing levels so key people are always scheduled
- Automate future shift patterns
- Drag and drop shifts to move or copy them
- Set and track departmental budgets
- Help employees see unfilled shifts and find overtime
The benefits
What Shift Planning does for you
Create, move or copy shifts at the touch of a button
Pick the person, the day and the times, and you are done. Need to move or duplicate a shift? Simply drag and drop it.
- Ad-hoc shifts created in seconds
- Drag and drop to move a shift
- Copy a shift to as many days as you need
Easily manage shift patterns
Shift patterns are a breeze to create and manage. Build patterns for your workforce, then roll them out into the future with RotaOne automation.
- Rotating patterns built in minutes
- Patterns rolled out automatically into the future
- Patterns for any team or department
Set and track departmental budgets
As you build rotas, set budget limits for each department. RotaOne checks budget performance in real time, so managers see immediately if a budget is broken.
- Budget limits for each department
- Performance checked in real time
- The colour turns red when a target is missed
Ensure your staffing levels are correct
To improve safety and efficiency, set minimum and maximum levels for particular kinds of employee, such as first aiders or forklift drivers, and get real-time warnings when staffing drops below your compliance thresholds.
- Minimum and maximum levels for key roles
- Real-time warnings below your thresholds
- First aiders and drivers always scheduled
Publish rotas to your employees through the self-service app
Don’t waste time or paper sending emails or printing rotas from a spreadsheet. The RotaOne employee app helps your workforce see and stay in touch with their schedules, past and future.
- No emails or printed spreadsheets
- Employees see past and future shifts
- Everyone works from the same rota
Switch between daily, weekly, monthly and yearly views
Get a grip on your rotas and payroll costs with daily, weekly, monthly and yearly views. Costs, hours, budgets, planned and actuals, all in one place and a click away.
- Daily, weekly, monthly and yearly views
- Costs, hours and budgets in one place
- Planned and actual side by side
Filter rotas by department, shift type, job, role and qualification
Whether you are checking who is on holiday next month or need to find a first aider or a supervisor in an emergency, RotaOne’s flexible searching delivers the answer in an instant.
- Filter by department, shift type, job or role
- Filter by qualification to find a first aider
- Answers in an instant, in an emergency
Stay within contracted and maximum hours
Employee contracts often control when or how long an employee can work. RotaOne helps your managers stay inside those limits.
- Contracted and maximum hours built into the rota
- Managers warned as they plan
- Fewer surprises at the end of the week
Help employees see unfilled shifts and find overtime
Employees can see unfilled shifts in the app and put themselves forward, so gaps are covered by your own people rather than agency staff.
- Unfilled shifts visible in the app
- Employees put themselves forward
- Gaps covered by your own people
RotaOne
About RotaOneAll RotaOne Features
Rota Planning Tools
- Staff Rota PlannerStaff rota planning software that helps cut your costs, boost your efficiency and build your team.Learn more
- Shift PlanningManage your entire workforce with simple, flexible shift planning.You are here
Staffing Levels & ComplianceMake sure the right staff, with the right skills, are in the right place at the right time.Learn more
Time and Attendance
Real-time DashboardsSee what is happening across your workforce right now, and act on it.Learn more- Clocking DevicesOne range of fingerprint, facial recognition and RFID clocking devices, for RotaOne and Musterd.Learn more
Roll CallQuickly account for your staff in an emergency. Nobody left behind.Learn more
HR Tools
Absence ManagementRotaOne makes absence management flexible, simple and clear, whatever sort of absence you need to manage.Learn more- Core HROnboarding, forms, documents, contact details and absence, together on one employee record.Learn more
Employee Self Service AppAn employee self-service app to improve workforce communications and build better teamwork.Learn more
Payroll Tools
- Comprehensive ReportsEvery report your managers, HR and payroll teams need, ready in a few clicks.Learn more
Smart IntegrationsConnect RotaOne to the systems you already use, and let your data move on its own.Learn more
Annual Leave PlannerEasily configure, track and manage annual leave, no matter how complex your holiday policies.Learn more
What customers say
All testimonialsRotaOne, in their own words
“I am writing this testimonial to express our utmost satisfaction with RotaOne, the cloud-based time and attendance software from Thinking Software.”
Read the full testimonial“I would definitely recommend RotaOne as a time and attendance system.”
Read the full testimonial
Accreditations
Hosted on Microsoft Azure, certified to ISO 27001 and Cyber Essentials Plus, and registered with the Information Commissioner’s Office.
Trusted by organisations worldwide
Book a Demo
See Shift Planning working with your own rotas
A live, 60-minute guided demonstration of RotaOne with a member of our team, who can answer any questions and provide costs. No obligation.