Rota Planning Tools

Staff Rota Planner

Staff rota planning software that helps cut your costs, boost your efficiency and build your team.

RotaOne’s Staff Rota Planner puts all of your workforce planning tools in one place. View the rota as a summary of planned start and end times for each employee’s shift, or dive deeper to see what matters: costs, hours, swipe times, shift names, job titles, budgets and more.

The rota also shows when an employee is unavailable to work, or already working in another department.

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At a Glance

Plan and schedule rotas quickly and easily
Choose rota planning views to suit your needs
Filter by organisation, department or individual
Colour coding for faster planning
Set staffing budgets and review planned against actual costs
Publish rotas to employees through the self-service app

The benefits

What Staff Rota Planner does for you

01
Views that show what matters
Switch between a summary of planned start and end times and a detailed view of costs, hours, swipe times, shift names, job titles and budgets. Whether you are reviewing next month’s shifts or one employee’s swipes from yesterday, RotaOne has the view you need.
- A summary view of every planned shift
- A detailed view of costs, hours and swipe times
- Switch views with a single click
02
Filter by individuals or departments
Look at the whole organisation, a single department or a single person, and change your view with one click. The rota also shows when someone is unavailable, or already working in another department.
- Filter by organisation, department or person
- See who is unavailable or working elsewhere
- Find the person you need in seconds
03
Simple colour coding for working and absence slots
Create any type of slot that could appear on a rota: on-site or off-site working, holidays and annual leave, sickness, furlough, maternity and anything else you need. Each slot type belongs to a category you colour-code, for an at-a-glance understanding of your staff rotas.
- Slot types for working time and every kind of absence
- Each category in a colour of your choice
- Gaps and clashes stand out at a glance
04
Restricted access
Employee data is valuable and private. Access to sensitive personnel and payroll information needs to be limited to specific managers and administrators, and RotaOne lets you control that access with flexible roles, rules and permissions.
- Flexible roles, rules and permissions
- Line managers see only the data they need
- Payroll information limited to the right people
05
Set your budgets, then see your actual costs
RotaOne helps you watch your costs and hours. Whether it is a person, a department, a location or your whole business, set budget costs and then meet them.
- Budgets for a person, department, location or business
- Planned against actual costs and hours
- Managers see straight away when a budget is missed
06
Plan across any time span
Simplify planning, forecasting and team building with easy switching between week, fortnight, four-week, month and year views of your workforce, from the current rota to the long term.
- Week, fortnight, four-week, month and year views
- Forecast further ahead with long-term views
- Costs and hours for every period

RotaOne

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About RotaOne

Rota Planning Tools

Time and Attendance

HR Tools

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What customers say

RotaOne, in their own words

All testimonials

“We’ve been using Thinking Software for several years now, and it’s been a game-changer for our business.”
TinaHR Manager, Olympus Global
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“I am writing this testimonial to express our utmost satisfaction with RotaOne, the cloud-based time and attendance software from Thinking Software.”
Dan DrogieGear4Music
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“I would definitely recommend RotaOne as a time and attendance system.”
Julie DeshampsSweeep Kuusakoski
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