Time and attendance

RotaOne features

Increase efficiency, reduce costs and mitigate risks.

One App. One Price. RotaOne. RotaOne combines a highly configurable management application with an intuitive employee self-service app. Explore the features below, and when you are ready we will give you a free, no-obligation online demo.

Book a RotaOne demo Explore the RotaOne brochure(PDF, 5.3 MB)

100k+
employees’ working time managed: £2bn+
in payroll processed each year: 1994
building time and attendance since

RotaOne in pictures

01 / 08

The platform
One app for rotas, time and payroll
Reports, the weekly rota and a team member clocked in, across every screen your managers use.
01
Plan
Rotas that warn you before a shift is short
Budgets checked as you plan, and the published rota in every employee’s pocket.
02
In the product
The rota planner
Summary or detail, a day or a year, one department or the whole organisation.
03
Record
Clock in at the door or on the phone
Face, fingerprint or RFID at the terminal, or a tap in the app with the location verified.
04
In the product
The roll call report
Who is on site, where they swiped and where they usually work, printed in seconds.
05
Look after
Spot the trend, keep the paperwork
Bradford Factor scores, incident records and a secure filing cabinet for every employee.
06
Pay
Payroll that is already calculated
Approved hours and pay rates kept live, so the export is ready when payroll is.
07
In the product
Planned against actual
Costs and hours for a person, a department or the business, and the colour goes red when a budget is missed.
08

One app. One price.

12 features, four chapters

Plan the rota, record who worked, look after your people and hand payroll accurate hours. Every feature is included, and each has its own page.

Plan

Rota Planning Tools

RotaOne’s rota planning tools give you real control over the costs, efficiency and safety of your workforce.

Take the stress out of planning shifts and managing staff rotas
Reduce costs and improve efficiency
Keep employees informed of their shifts, so they stay happy
Set permissions so employees and line managers only see the data they need

Record

Time and Attendance

Capture attendance from clocking terminals or the mobile app, with a roll call report and employee self service built in.

Fingerprint, facial recognition and RFID clocking terminals
Clock in from the mobile app, with the location verified by GPS
A snapshot of who is on site, for any location, on demand
Real-time hours that flow straight through to payroll

Look after

HR Tools

RotaOne’s HR tools help your managers and HR team look after the health, welfare and safety of your workforce.

Streamline your data to minimise duplication across systems
Reduce costs and improve efficiency and security
Keep employees informed and happy with better communication
Integrate with leading HR tools including People HR, Sage HR and Oracle NetSuite

Pay

Payroll Tools

RotaOne’s payroll tools help your payroll team work accurately and deliver their calculations and output on time.

Automate accurate payroll from real-time time and attendance data
Cut the errors caused by out-of-date information, last-minute shift changes or unplanned absences
Set permissions so employees and line managers only see the data they need
Integrate with leading payroll providers such as Pegasus, Sage and Xero

Works with the systems you already use

RotaOne integrates with 52 access control, payroll, HR, visitor management and EPOS systems, so clockings, people and hours flow between them without re-keying.

See the integrations

What customers say

RotaOne, in their own words

All testimonials

“We’ve been using Thinking Software for several years now, and it’s been a game-changer for our business.”
TinaHR Manager, Olympus Global
Read the full testimonial
“I am writing this testimonial to express our utmost satisfaction with RotaOne, the cloud-based time and attendance software from Thinking Software.”
Dan DrogieGear4Music
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“I would definitely recommend RotaOne as a time and attendance system.”
Julie DeshampsSweeep Kusakoski
Read the full testimonial

Customer success stories

Time and attendance case studies

How hotels, care providers and one of the UK’s largest arts centres run their workforce with Thinking Software.

View all case studies

Entertainment & Leisure
Southbank Centre
Southbank Centre is a world-famous, multi-venue arts centre in London, with a dynamic year-round festivals programme and an inclusive ethos.
Hosts
200+
Shifts a year
30,000
Reduced admin workload and enhanced accuracy of staff timekeeping and attendance data
Health and Social Care
Somerset Care
The Somerset Care Group are one of the major care providers in Southern England and one of the largest not-for-profit care companies in the UK.
Employees
4,500
Staff at each site
70-80
Payroll processing reduced from several hours to less than 2 hours weekly
Hospitality & Events
Malmaison & Hotel du Vin
Whether it’s for their prime locations, their unique style or their memorable individuality, the Malmaison & Hotel du Vin brands are well-known.
Staff across both brands
3,000
Hotels
29
“Huge increase in payroll efficiency, from breaks right through to managing start and end times”