Industries

Time and attendance for the retail sector

With ever-increasing competition, uncertain demand from customers and increasing labour costs, it has become more important than ever to manage spend tightly. With a range of challenges to face, managing employees’ hours and pay shouldn’t be one of them.

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Multi-store
clocking across locations: Self-service
with holiday limits per day: Payroll
seamless integration

The challenge

Time for customers, not for timesheets

Retailers need to change with the evolving way in which customers purchase. Significant time and money can go into staffing costs: it is costly in monetary terms, and it can be incredibly time-consuming keeping track of hours worked, holidays taken, sickness and overtime.

Time and attendance solutions provide an efficient, flexible way to track hours and ensure accurate pay for each employee. With a good system, time can go into mentoring and training staff and focusing on customers, rather than on scheduling shifts or checking in on staff productivity.

The solution

How RotaOne helps retail

Reduce the time spent on scheduling
Reduce time spent on scheduling, improve workforce efficiency, optimise staff planning and reduce labour costs. RotaOne accurately records employees’ clock in and clock out times, even across multiple locations, with real-time oversight of what employees are doing.
Self-service, with the limits you set
Employees view shifts, request holiday and check their entitlements, managing their own planned absences without having to speak to their supervisor. Limits can be set on how many people can book off on any particular day, so employees know instantly if a request is likely to be accepted.
No more manual timesheets
Time and attendance removes the potential for errors when employees record their time by hand. It takes away the need to read timesheets and enter the data manually, and eliminates the possibility of time theft.
Seamless integration with payroll and access control
RotaOne integrates seamlessly with payroll, and with advanced access control systems, so hours flow from the door to the payslip.

The benefits

What retail gains

01A self-service app that lets staff see available shifts and mark when they are unavailable, cutting communication time between management, planners and employees
02Better forecasting and scheduling, aligning supply and demand and eliminating overscheduling
03No errors from manually recorded time, no timesheets to read and no time theft
04Complex shift planning automated, so managers spend more time adding real value
05Temporary, part-time, full-time and contract employees managed, whatever schedule they are on
06A range of working patterns and rules accommodated, minimising overpayments and improving payroll accuracy
07Reports and real-time dashboards for informed decisions and immediate responses to changing business needs

RotaOne

The features retail uses most

All RotaOne features

Customer success stories

Time and attendance case studies

How hotels, care providers and one of the UK’s largest arts centres run their workforce with Thinking Software.

View all case studies

Entertainment & Leisure
Southbank Centre
Southbank Centre is a world-famous, multi-venue arts centre in London, with a dynamic year-round festivals programme and an inclusive ethos.
Hosts
200+
Shifts a year
30,000
Reduced admin workload and enhanced accuracy of staff timekeeping and attendance data
Health and Social Care
Somerset Care
The Somerset Care Group are one of the major care providers in Southern England and one of the largest not-for-profit care companies in the UK.
Employees
4,500
Staff at each site
70-80
Payroll processing reduced from several hours to less than 2 hours weekly
Hospitality & Events
Malmaison & Hotel du Vin
Whether it’s for their prime locations, their unique style or their memorable individuality, the Malmaison & Hotel du Vin brands are well-known.
Staff across both brands
3,000
Hotels
29
“Huge increase in payroll efficiency, from breaks right through to managing start and end times”